| St. Johns River Community College
Notification of Social Security Number Collection and Usage In compliance with Florida Statute 119.071(5), this document serves to notify you of the purpose for the collection and usage of your Social Security Number (SSN). St. Johns River Community College collects and uses your SSN for the following purposes in performance of the Colleges duties and responsibilities. To protect your identity, SJRCC will secure your SSN from unauthorized access, strictly prohibits the release of your SSN to unauthorized parties contrary to state and federal law, and assigns you a unique student/employee identification number. This unique ID number is used for all associated employment and educational purposes at SJRCC. EMPLOYEES Human Resources Your SSN is used for legitimate business purposes for completing and processing the following:
Providing your Social Security Number is a condition of employment at SJRCC. STUDENTS Admissions Federal legislation relating to the Hope Tax Credit requires that all postsecondary institutions report student SSN's to the Internal Revenue Service (IRS). This IRS requirement makes it necessary for community colleges to collect the SSN of every student. A student may refuse to disclose his/her SSN to the College for this purpose, but the IRS is then authorized to fine the student. In addition to the federal reporting requirements, the public school system in Florida uses SSN's as a student identifier (Section 1008.386, F.S.). In a seamless K-20 system, it is beneficial for post-secondary institutions to have access to the same information for purposes of tracking and assisting students in the smooth transition from one education level to the next. All admissions applications, Affidavits Regarding Home Schooling for Admission to Post Secondary Educational Institution, Former High School or College Transcript Request Forms, Letters of Intent for Athletic Scholarships, Continuing Workforce Education (PSAV) Registration/Application Forms, and the Adult Education Registration/Application Forms will request the student's SSN. Financial Aid A student's SSN is required for the following financial aid purposes: The United States Department of Education's (USDOE) Free Application for Federal Student Aid (FASFA) requires all applicants to report their SSN to be used for all federal financial aid programs as a student identifier for processing and reporting. In addition to its use by USDOE as a student identifier, the SSN is required in order for the Department of Homeland Security to investigate citizenship status, for the Federal Work Study Program, and is required on all loan applications for use by the lender/servicer/guarantor. Forms for processing and reporting financial aid include:
SJRCC collects a student's SSN on certain institutional scholarship applications for student files and federal and state audit/reporting purposes. If you are a recipient of a State of Florida grant or scholarship such as the Florida Student Assistance Grant, Florida Work Experience or Bright Futures, the State of Florida Department of Education will require the use of the SSN on their grant/scholarship disbursement website for reporting purposes. Library Student, faculty and staff SSN's will be used in the libraries' patron database (LINCC) for online login authentication, patron verification, and the elimination of duplicate records. Workforce Programs These programs, funded through the Agency for Workforce Innovation (AWI), use your SSN as an identifier for program enrollment and completion. Also, it is used for entering placement information into either the OSMIS or the Employ Florida Marketplace statewide data collection and reporting system. Because these are performance based programs, AWI requires that all participants and their program related activities be recorded in the Florida state system. Contractors SJRCC collects contractor SSN information in order to file the required information returns with the Internal Revenue Service, as required and authorized by Federal law. Transition to Generated ID The College is in the process of transitioning from the use of SSN to a generated ID number as a unique identifier. During this phase, forms will be changed to request a generated ID. Currently, a variety of forms in the area of Admissions and Financial Aid, and Human Resources ask for either a generated ID or SSN. Amended 6/13/08 |